Compliance cockpit

Hans-Ulrich Terme

Prokurist Assessor jur.

Tel: +49 (0)561 96996-14
Email: terme(at)certlex.de

Hans-Ulrich Terme

Jan Westphal

Head of product development

Tel: +49 (0)40 3609719-20
Email: westphal(at)certlex.de

Jan Westphal

Söhnke Salzmann

Tel: +49 (0)561 96996-43
Email: salzmann(at)certlex.de

Söhnke Salzmann

Simple and individual legal monitoring

An efficient and target-oriented analysis of legal sources is a big challenge for a company. With CertLex you can meet this challenge in a ressource-conserving way. CertLex offers a main contribution to ensure legal compliance and enables the compliance with requirements of management systems, e.g. according to EMAS, BS OHSAS 18001, DIN EN ISO 9001, DIN EN ISO 14001 and DIN EN ISO 50001.

Your individual legal cadastre will be available for you at any time and will now provide you with directly integrated action plans. This makes simultaneous operation of a parallel system for evaluation and task delegation redundant. Our experts' recommended actions will also be immediately available online.

Additionally you can use CertLex to create your permit cadastre and trace your secondary regulations with it.

On the Internet platform, www.certlex.de, we will provide you with detailed information about different service packages, which will make an individual and needs-oriented contribution to your legal certainty and to supporting your management systems.

We offer individual demo accesses, which will give you an insight into CertLex.

Your contact persons in our offices

Hamburg

Jan Westphal
Telefon: +49 (0)40 3609719-20
E-Mail: westpfahl(at)certlex.de

Kassel

Hans-Ulrich Terme
Telefon: +49 (0)561 96996-14
E-Mail: terme(at)certlex.de

Whistleblower Protection Act (HinSchG) or Whistleblower Act

The HinSchG is the German implementation of the EU Whistleblower Directive - 2019/1937.

From 03 July 2023, the Whistleblower Protection Act (HinSchG) will apply in Germany to companies with 250 or more employees and from 17 December 2023 to all companies with 50 or more employees.

Our sister company CertLex AG offers fully comprehensive solutions with its digital whistleblower system "Nightingale".

Whistleblowing is the reporting of information about wrongdoing in companies and public institutions by employees, customers or suppliers as whistleblowers.

A grievance is defined as any activity that is undesirable, unlawful or immoral.

The aims of the HinSchG are to protect whistleblowers who report company-related violations of the law from reprisals and to support the transparency and detection of violations of the law.

Companies with 50 or more employees as well as public authorities, public institutions and municipalities are obliged to introduce a reporting system. The confidentiality of the whistleblower must be protected by the reporting system. The reporting system also protects whistleblowers from reprisals by shifting the burden of proof.

The protected persons include whistleblowers who work in the private or public sector and have obtained information about violations in a professional context: e.g. employees, self-employed persons, shareholders, members of executive bodies, persons who are in an instruction relationship with the client or supplier. Furthermore, it is regulated:

Protection of persons who are the subject of a report or disclosure (presumption of innocence).
Protection of persons affected by a report or disclosure (presumption of innocence).

The material scope of application includes the reporting and disclosure of information on violations that are subject to criminal penalties and fines, as well as other violations of federal and state legislation and directly applicable legal acts of the EU and the European Atomic Energy Community (minimum requirement EU RL 2019/1937).

Together with our sister company CertLex AG, our team tailors the reporting channel to your company, right up to complete outsourcing.

Our services:

Online reporting channel
Online administration platform
Compliance training & report
Telephone reporting channel
Case management level 1: Recording & logging
Case management level 2: Initial assessment & plausibility check
Case management level 3: Legal review
Ombudsman position
Individual additional advisory service
Full compliance with all requirements of the Whistleblower Protection Act (HinSchG)

Ihre Ansprechpartner an unseren Standorten

Hamburg

Jan Westphal
Telefon: +49 (0)40 3609719-20
E-Mail: westpfahl(at)certlex.de

Kassel

Hans-Ulrich Terme
Telefon: +49 (0)561 96996-14
E-Mail: terme(at)certlex.de

Legal cadastre - Manage your legal cadastre online securely and simply with CertLex

A legal cadastre is an invaluable tool for companies. Modern management systems particularly demand a system like this, enabling them to ensure they are informed about requirements and changes and able to follow up on measures deduced. CertLex is especially aimed at this need and offers: Location-related legal source compilation by experts and lawyers On-going automated change monitoring Clarification of legal sources and all changes Recommendations on operational implementation Integrated plan for measures aimed at follow-up and documentation This enables you to simplify work procedures, and you benefit from reliable information enabling you to make and document company adjustments required.

Your contact persons in our offices

Hamburg

Jan Westphal
Telefon: +49 (0)40 3609719-20
E-Mail: westpfahl(at)certlex.de

Kassel

Hans-Ulrich Terme
Telefon: +49 (0)561 96996-14
E-Mail: terme(at)certlex.de

Permit cadastre - Manage your permit cadastre with CertLex

Companies face challenges not only from on-going legal monitoring but also from compliance with provisions arising from official decisions. Running the gamut of construction permits, water permits and even legal decisions on emissions, there often exists a multiplicity of official decisions imposing requirements on companies. The first challenge is to evaluate a sometimes decades-long company history and identify those permits that are still valid. Then these have to be systemised and evaluated with regard to their ancillary clauses, and consequent concrete obligations on operators. All these evaluations and follow-up of obligations have to be documented and listed. The CertLex permit module equips you with the ideal complement to your legal registry. You receive support from us in constructing and managing your permit cadastre with special experts such as environmental auditors and specialists in permit procedures, and CertLex provides you with a practical administration and organisation platform.

Ihre Ansprechpartner an unseren Standorten

Hamburg

Jan Westphal
Telefon: +49 (0)40 3609719-20
E-Mail: westpfahl(at)certlex.de

Kassel

Hans-Ulrich Terme
Telefon: +49 (0)561 96996-14
E-Mail: terme(at)certlex.de

Compliance Cockpit

Für Unternehmen mit mehreren Standorten bietet CertLex eine übergeordnete Konzern-Lösung. Damit wird es einem oder mehreren sogenannten Konzernadmins ermöglicht, nach einem einheitlichen Login zu einem Überblick aller Standorte zu gelangen. Der Konzernadmin kann durch diese Sonderfunktion entscheiden, welchen Standort er bearbeiten bzw. überprüfen möchte. Zusätzlich kann er an allen Standorten weitere Mitarbeiter mit den Rollen Admin und Bearbeiter anlegen und Maßnahmen vollständig delegieren, bearbeiten und mit „geprüft“ abschließen.

Das Compliance Cockpit ermöglicht die visuelle Darstellung der Rechtsänderungen und Maßnahmen über die Standorte.

Mithilfe standortübergreifender Monatsjournale, Bibliothek und Maßnahmenplan können Konzernadmins die Überwachung und Bearbeitung an allen Standorten vornehmen.

Die Leistungen der einzelnen Standortprofile entsprechen dem gewählten Leistungspaket. Eine Auswahl unterschiedlicher Leistungspakete für verschiedene Standorte ist nicht möglich.

Your contact persons in our offices

Hamburg

Jan Westphal
Telefon: +49 (0)40 3609719-20
E-Mail: westpfahl(at)certlex.de

Kassel

Hans-Ulrich Terme
Telefon: +49 (0)561 96996-14
E-Mail: terme(at)certlex.de

INFORMATION FOR EXISTING CUSTOMERS

Our consultants are always available for you as an existing customer. No matter whether you have detailed questions about legal changes or would like to change your service package, your personal consultant is happy to answer all your questions.

We also look forward to receiving your suggestions on how to further improve CertLex. Feedback and suggestions can be sent to the following e-mail address: riedig(at)certlex.de.

Further information is also available at: www.certlex.de.
INFORMATION FOR NEW CUSTOMERS

Of course you do not need to be an existing customer of BfU AG to be able to use CertLex. Our advisers will draw up an individual location profile together with you, taking your personal requirements into account and allowing you to decide on the scope of the service. CertLex provides solutions for all sizes of company, be they small or medium-sized enterprises or global players, and for all branches of the economy.

CertLex enables us to guide you on your way to becoming a legally compliant operation and to offer you a tool for fulfilling the requirements of certified management systems, e.g. in accordance with DIN EN ISO 9001, DIN EN ISO 14001, DIN EN ISO 50001 or BS OHSAS 18001. CertLex also offers solutions for complete production processes or final products.

Detailed information is available at: www.certlex.de.

Please do not hesitate to contact us!
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